AI automation for UK letting agents
AI that handles your lettings admin. You just approve.
We set up AI agents on the systems your agency already uses. They chase certificates, draft rent reviews and triage repairs, and your team signs off instead of chasing.
Free, on video, no obligation. No new CRM, no migration.
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14 Elm RoadGas safety due: engineer booked Thu 10:00Done
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22 Orchard CloseEICR received: filed, valid to 2031Done
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7 Station StreetLeak reported on WhatsApp: plumber briefedDone
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Flat 3, 88 Mill LaneSection 13 review: Form 4A draftedApprove
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5 Kings CourtLandlord asked for an update: reply draftedApprove
- 73%of letting agents have more admin since the Renters’ Rights Act. Propoly, 300 agents, Sep 2026
- 61%re-type the same tenancy data into more than one system. Propoly, Sep 2026
- 76%say admin time holds back growth, with maintenance the worst backlog. Goodlord, Apr 2026
How much admin does your portfolio create?
Move the slider to the number of properties you manage. It counts only three jobs: gas certificates, electrical reports and rent reviews.
A rough estimate: 40 minutes of admin per gas certificate, 45 per electrical report every five years, and 60 per rent review. We work out your real numbers on the call.
Every year, your team handles about
- gas checks
- 340
- EICRs
- 68
- rent reviews
- 340
618 hours
of admin a year, about 12 hours every week, before a single repair or email.
Talk through your number on a callWhat happens when an electrical report lands in your inbox
- 09:02
The report arrives
The electrician emails it over as a PDF.
- 09:02
AI reads it
Result satisfactory, valid until 2031.
- 09:03
Filed against the property
Saved in your CRM with the next due date set.
- 09:03
Tenant sent their copy
Logged, so you can prove it later. Nobody lifted a finger.
Five AI agents. You stay in charge of each one.
- Compliance agent
- Tracks gas, EICR, EPC and alarm dates, books contractors, reads each new certificate and files it.
- You choose the contractor.
- Rent review agent
- Drafts Section 13 notices on Form 4A from your template and logs every date.
- You set the rent.
- Repairs agent
- Reads WhatsApp and email reports, puts damp and mould first, and briefs the contractor with photos and access times.
- You approve the spend.
- Inbox agent
- Labels and routes every email, drafts the reply and copies the details into your CRM.
- You press send.
- Registration agent
- Chases landlords to join the new national database and records each registration number.
- You decide who to escalate.
One missed date can cost thousands
Maximum penalties in England. Our agents exist so these stay hypothetical.
- £6,000
- or six months in prison for a missed annual gas safety check.
- 1 to 3×
- the deposit, if it isn’t protected within 30 days.
- £7,000
- for not giving tenants the written statement of terms.
- £40,000
- for serious or repeated breaches of the Renters’ Rights Act.
Sources: NRLA landlord compliance guidance; Renters’ Rights Act summaries. Not legal advice.
Running in about three weeks
- 1
Intro call
We find where your team loses the most hours.
- 2
Fixed quote
We map your systems and agree one price for setup.
- 3
Pilot on 20 properties
Your first agent runs on real cases while you check every step.
- 4
Go live, then care
We switch it on for everyone, then monitor and improve it every month.
The pilot is on us
If the pilot doesn’t save your team time, or you simply don’t want to go live, you don’t pay the setup fee. No awkward conversation, no small print.
Straightforward terms
- Fixed price for setup, agreed after the call. No hourly billing.
- Monthly care plan to monitor, fix and improve your agents. Cancel with 30 days’ notice.
- Two founding places with a reduced setup fee, for agencies happy to share an honest case study.
- You deal with the person who builds your agents, from the first call to the monthly review.
Your data, your decisions
- Data stays in your own accounts, with hosting in the UK or EU.
- A data processing agreement is signed before we touch anything.
- Nothing legal or costly is sent without a person approving it.
- Every automated action is logged with who approved it and when.
- We never give legal advice, pick tenants or touch client money.
Questions agents ask
Our CRM already sends reminders. Why would we need this?
A reminder tells someone a date is coming. Booking the engineer, chasing the landlord, filing the certificate and sending the tenant a copy is still manual. That’s the part our agents do.
What do the AI agents actually do?
They read emails, WhatsApp messages and documents, such as the expiry date on a gas certificate, work out what kind of job each one is and draft the next step. Anything legal or costly waits for a person to approve it.
Do we have to change software?
No. We build around what you use, through its API, its notification emails or its exports.
How much does it cost?
It depends on your portfolio and which agents you need. After a 20-minute call we give you a fixed price for setup and the monthly care plan, before any work starts. If the pilot doesn’t work out, you don’t pay for setup.
What if it gets something wrong?
Anything legal or costly waits for your approval, every action is logged, and each agent runs on 20 properties with you before it goes live.
Do you work outside England?
We start with agencies in England, where the Renters’ Rights Act applies. Wales and Scotland have their own rules. Ask and we’ll tell you honestly whether it fits.
See where your team loses the hours
A free 20-minute call. You’ll know which two or three jobs are worth handing to AI first, whether or not you work with us.
or email sales@aroxi.co.uk